The events industry took a major hit from the COVID-19 pandemic and lockdowns. With in-person gatherings paused, many events were canceled, revenues dropped, and sponsors reevaluated commitments. As planners prepare for events to return, a lasting shift has emerged: hybrid events — in-person gatherings streamed live to remote audiences.
Hybrid events blend on-site experiences with virtual participation. They require thoughtful infrastructure and technology planning, and in larger venues may incorporate AR/VR and benefit from expanding 5G networks. Below are practical tips to run hybrid events effectively.
1. Use the Right Camera
– Define needs: Will you need closeups for panels or wide shots for large stages? Will speakers move?
– Screen compatibility: Choose cameras that perform well across the range of devices attendees will use.
– Visual quality: Ensure support for HD streaming if you want a visually rich experience.
2. High-Quality Microphones
– Audio is critical for remote attendee engagement. Lavalier (wireless) mics reduce ambient noise and look professional.
– Employ an audio operator to manage levels and muting.
– Assign mic runners or handheld mics for audience Q&A so remote viewers can hear questions clearly.
3. Robust Internet Connection
– A stable, dedicated, wired internet connection for livestreaming is essential.
– Restrict other devices from using that bandwidth during the event.
– Coordinate with your ISP to confirm required bandwidth and redundancy options.
4. On-Site Tech Support
– Hybrid events are tech-intensive. Have a team of technicians on-site familiar with all AV, streaming, and networking components to handle issues quickly.
5. Test Thoroughly
– Rehearse and test all equipment before the event: lighting, cameras, audio, and network setups.
– Run full dress rehearsals to uncover and resolve integration problems.
Conclusion
Hybrid events are poised to stay. Industry experts predict few — if any — events will be entirely offline going forward. While venues and in-person logistics remain vital, adding virtual access expands reach and engagement, creating a more resilient and inclusive events ecosystem.
